1.0 NPHS Choral boosters

NPHS Choral Boosters Meeting: January , 2005

 

NPHS Choral Booster Meeting

January 5, 2005

 

Attending:

Paul Filiozzi                                                                   Kevin Jenkins

Ruben Salas                                                                  Jennifer Young

Lily Qiu                                                                        Josette Carnahan

Clay Jacobsen                                                               Mark Johnson           

Jim & Janice Jacobs                                                  Dana DeCuir

Maune & Angie Coburn                                                 Cheryl Mustrovito

Maureen Celusta (?)                                                        John Sargent

Deborah Rutz

 

Meeting came to order 7:04 PM

 

Paul introduced himself to new student parents.  Gave a brief to new parents on what is done in the meetings.

 

Correction on December 2004 minutes for the Starbucks coffee fund raising we get to keep 80%, 20% goes to school to pay off theater debt.  Correction will be made and email to John and Paul. 

Jewelry sale from end of the year concert for June 2004.

Motion to approve minutes from December 2004 meeting by:   Kevin Jenkins, second, all approved.

 

Treasurer’s report:

On bake sale from Concert net proceeds were $145.35.  Books show 80% for student and 20% school.  Student accounts 50% of ticket sales from concert. 

We will break even from the CD sales.  Sold 36 CD’s, will order 45. CD’s will be distributed to students. 

Jim would like an accounting sheet to see what the balance is in student accounts. 

Account is current.  Total ticket sales were $1045.00.  Total CD sales were $620.00.  These were off the forms.   Will audit the checks and order forms.  There is a discrepancy of $20.00 Cheryl had $80.00 in hand. 

Angie motioned to approve the treasurer’s report with the request that there will be an audit to find the $20.00.  $20 was paid to Angie not sure were the money is.  Angie will check the box.  There is one order with out a payment.  It is noted on the order form.  Angie found $5.00 in the box from Kara Lieberman. 

Paul suggested we delay the approval of the report until we have the sales split out in more detail. 

Cheryl moved that we wait on approving the treasurer’s report.  Second by Jim.  All approved.

Mark wanted clarification.  Angie would like a break out of the sales of tickets and CD’s separated.   Wanted it more detailed on the spreadsheet.  Mark will do.

 

 

Directors report by John Sargent: 

John welcomed new parents.  Mentioned packet, forms, agreement and info on shirts for travel and sizes.  Mrs. Coburn will measure the new girls for dresses.  

Josette commented raffle fundraising has been unsuccessful so far.  She sent out 160 letters for local donations.  John helped to coordinate activity from parents and students.  She needs help.  Feels that there is little help from students.  We need raffle items for fund raiser.  Cheryl requested a letter for the merchants.  She needs help to call merchants and arrange to pick up items.  Josette will be the coordinator.  In the near future we need to compile a list.  She has already sent out 160 letters.  Cheryl said she would take five names and Janice volunteered to help out with five names.  Deborah offered to assist with making calls as well.  Josette will take names today to follow up with people who can volunteer to help her.  This is needed for the Great Date Night fund raiser raffle.  Josette is having a tough time with the fundraising.

 

A parent asked about how the communications between students and school happens.  There is a website that the parents can access.  Paul explained where the money is going from the fundraising.  Paul also explained the Heritage trip is a competition as well as an educational activity.  The website is in the guide. 

 

We have some more equipment donated.  Speakers and a Yamaha mixer.  We are trying to build a recording lab etc. 

 

Paul wanted to generalize statement.  With the boosters we are trying to maintain the quality level.  $14,500. Accompanist.  That’s the budget.  We want to grow the music program.  Dick van Dyke benefit fundraiser is coming up.  He is thinking about inviting the entire choir to it.  Fundraising is to offset the cost for the Heritage concert and there will be a party at the end of the year. 

Director’s report concluded.

 

Heritage committee:  Kevin Jenkins volunteered, Josette, Cheryl as volunteers.  Paul is willing to help out.  Paul suggested a date to have a meeting.  Mark needs an estimate.  Paul is going to take the spreadsheet from last year and use that as a guideline for budgeting this year.  We know what the Heritage fee is using.  There will be one day at the Great American Park it also includes the Hotel.  Concert is in San Jose. 

Next payment due in Feb. is $7000.00.  We need to get the letters out as soon as possible.  We don’t have the money in the account.   We have made 2 payments for $2575.00 total so far.   $219.00 per person for each student for the Heritage.  85 total people going on trip.  Bus is $6000.00  est. = $70 per kid.  We are staying in San Jose.  Will drive to San Francisco for one day.  Possibly will go to another High School.  Angie estimated $340. Per student will be needed to cover the trip.   

Paul suggested Monday night meeting at class.  Jan. 10^th. 7:00 PM. 

 

Fundraiser application form was presented by Paul.   Paul went over the rules, someone has to be involved and collect the money.  There needs to be expected revenue.  Deborah Rutz brought up the Gourmet Cheesecake fundraiser.  Not too many parents were interested. Mrs. Qiu offered to donate all of her proceeds from her tailoring business.  Paul asked her to make up a flyer of her services.  She does tailoring for pageants.

 

Website is www.nphs.org. 

 

Motion to adjourn by Cheryl, second by Mrs. Coburn.

 

Meeting adjourned at 8:30 PM.

 

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Wednesday, February , 2004, at 7:00 p.m.

NEWBURY PARK BOOSTER MEETING

 

1. NPHS Choral Booster Meeting

   February 2, 2005

    

    

   Present at meeting:  Sid Suggs, Pam Suggs, Glen Griffith, Josette Carnahan, Mark Johnson, Ruben Salas, Angie Coburn, Cheryl Mastrovito, Sally Estrada, Dana De Cuir & Deborah Rutz

    

    

   Meeting came to order by Glen Griffith at 7:09 PM

    

   January 2005 minutes were distributed and reviewed. 

   Cheryl Mastrovito motioned to accept minutes, Second by Josette Carnahan.  Unanimous vote to accept.

    

   Treasurer’s report by Mark Johnson

    

   There was a revision of last months report.  There were 24 presale CD’s. 

   The missing $20 was located and the report was reconciled.  We broke even on the CD’s.  The question was raised if we even want to do them (make CD’s) next year or do we want to raise the price? 

    

   Reviewed the Feb. 2, 05 report.  There are few CD’s left for sale.  There is enough money in checking account to pay another payment to the Heritage.  Next payment and final payment due in April.  Mark sent out letters to family’s regarding money’s due.  He will send out another by March.

    

   Cheryl Mastrovito motioned to approve the January Treasurer’s Report; Second by Josette Carnahan; Unanimous vote to approve.

    

   Angie Coburn moved to approve the Treasurer’s Report for February 2005; Second by Josette Carnahan; Unanimous vote to approve.

    

   Update on Heritage Trip

   Proposed activities for trip by Cheryl Mastrovito:  Winchester House Thursday night at 6:30, with dinner, $10.00 for Students and $15.00 for adults.  2) Tour of San Louis Obispo, Cal Poly.  The students will leave at 7:30.  Then drive to San Jose, Winchester House.  3) Great American possibly on Saturday if we perform on Friday.  4) Saturday night is the awards at the Great American.  Try to do a High School Exchange on Friday.  5) Sunday swing by Santa Cruz then go to the board walk.  Shopping and arcade. 

   Walking tour was suggested of China Town or Union Square.  John Sargent will find out when we are performing and then they will work out the final schedule.

    

   Fund raisers update by Josette Carnahan and Angie Coburn 

   The Great Date Night Raffle is going well.  Angie Coburn has handed out a lot of tickets.  Thursday & Friday finals very hard to work around.  Angie announced to the choir today a lot of students have ten tickets.  The ones they don’t sell they have to return to Angie.  Josette Carnahan made a flyer for the kids to use to show what is being raffled off.  Angie Coburn explained the reason why the adults can not sell tickets on campus is because we are not a student club.  Angie is going to put the sale of tickets in the bulletin.  We can set up a table in the cafeteria for the Boosters.  If the students are selling at a table we have to clarify where the money goes; whether it is the general fund or individual fund.  The fund raiser is specifically for the students to raise money for their account up to $50.00.  It is a general raffle.  They (students or ticket purchasers) can not pick what prize they want their ticket to go towards.  Beyond the $50.00 per students account, the rest of the money goes to general fund.  It was general opinion of the attendees that the choir students are not making themselves visible.  Other students don’t know who is in choir.  It was suggested by Angie (?)  The students should were their travel shirts one day a week for visibility.  Camarillo Outlet donated 400 vouchers. 

   We are going do another Cookie Lee sale.  Selling Jewelry.  Linda Browning is keeping track of the sales.  25% straight is donated to fund.  Angie will bring the packets.  She will wait until after the raffle. 

    

   Bob Reynoso from Pacific Fund Raisers  

   Bob Reynoso presented the cheesecake and cookie dough fundraiser.  All brand name products.  $12.00 cost.  All proceeds go to school.  Everything is $12.00.  The benefit is that it is easy to reconcile books.  $4.40 per cheesecake goes to the students.  If every student sells 10 items, each student would have for their account $44.00. Turn around time is 10 working days.  Easter is last week of March.  It will bulk delivery.  Bob leaves a FedEx bag to send in the orders and check.  After 2 weeks of sales collect and reconcile orders.  Fed Ex to orders to Bob, and in two weeks the order would be here.  There was discussion on when would be a good time to have the sales.  It was suggested we could do it for Mother’s Day.  Cheryl Mastrovito offered to help out with the bookkeeping.  Deborah Rutz will complete the application.

    

   Cheryl Mastrovito motioned to have the sale for Mother’s day;  Second by Sally Estrada; Unanimous vote to have Pacific Fundraiser for  Mother’s Day is May 8^th.  Starting sale on April 4^th, ends on the 18^th.  Delivery on May 5^th.

    

   Additional old business.  

   Advertising Susan Onsgard is Chair Person.  Art work for the cover for the fund raiser.  Spring art work and end of the year art work. 

    

   Glen asked if there was any other additional business?

   No additional business.  Sally would like to put together an email list for the news letter. 

    

   Motion to adjourn meeting by Deborah Rutz;  Second by Sally Estrada; Unanimous vote to adjourn meeting.

    

   Meeting adjourned at 8:12 PM

    

 

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NPHS Choral Boosters Meeting:

 Wednesday March , 2005

 

1. NPHS Choral Booster Meeting

   March 2, 2005

    

    

   Present at meeting:  Deborah Rutz, Glen Griffith, Ruben Salas, Josette Carnahan, Mark Johnson, Pam Suggs, Virginia Suggs, Denise Decaro, Cheryl Mastrovito, John Sargent

    

   Meeting was called to order at 7:15 PM by Deborah Rutz, Secretary in the absence Paul Figliozzi, President, and Kevin Jenkins, Vice President.

    

   Directors report by John Sargent

    

   John announced that Paul Figliozzi resigned as president. John asked Kevin Jenkins to step up to the Presidents position.  Kevin declined to be president.  Cheryl Mastrovito said she would be interested in being the President.  Mark Johnson and Glen Griffith went over the duties of the President for Cheryl.

    

   John brought up the San Louis Obispo trip coming up on Thursday the 10^th.  He needs a list of chaperones.  There Jacobson’s, Salas, Flowers & Jenkin’s.  John has the travel shirts.

    

   Concert choir is going to do the Camarillo Celtic Festival.  It is a fund raiser.  Friday the 29^th of April.  Approximately 8:00 PM.

    

   Dana De Cuir would like email addresses for communications.  It was commented that the students don’t take the information home.

    

   Cheryl wanted to know how we did with the Dick Van Dyke show.  John said, last year we made only $600.  This year we will get 40% of 20% of the profit. 

    

   Treasurer’s Report by Mark Johnson

    

   The account has been fairly active.  A number of payments have been made toward Heritage Fest.  37-40 parents have contacted Mark regarding payments.  Just over a third, have given response.  The total is about $8,600.00 funds collected.  We made the third payment of $7,210.00.  Mark sent out second notices with statements final payment due March 18^th.  Date picked due; to finalize the roster due the next week.  The final billing will be due directly after that.  Mark anticipates it to be more than $7,210.00.  When the final roster goes in it will be determined right after that.  Students need to get their payments in.  There may be a need for reminders for the students.  One last positive item there was a $500.00 donation check from a company. It was Fleet.  Mr. Barnett is the benefactor.  He keeps matching donations through Fleet.  We netted almost $600.00. 

    

   Glen Griffith motioned to approve the Treasurers report, second by Cheryl Mastrovito.  Unanimous vote to pass.

    

   There is also a Wells Fargo grant available.  Mark is going to follow up on it.  We will need to plan for high profit fund raisers for next year.  

    

   Minutes from last meeting were distributed and reviewed.  

   Jossette Carnahan motioned to approve the minutes from the last meeting of February 2, 2005.  Second by Cheryl Mostrovito. Unanimous vote to pass.

    

   Old business:

    

   Cheryl Mastrovito is going to contact Paul Figliozzi regarding the Winchester House.   Cheryl gave Denise Decaro details on the Winchester House visit.  Winchester House needs a deposit to reserve the time.  There was discussion on time.  Will leave at 7:00 AM, get to Cal Polly and have lunch.  Then go to Winchester House. 

   Cheryl mentioned that there were complaints from parents about Great American.  It is included into the package.  We don’t have a choice.  They will swing by Santa Cruz after that.  In San Francisco they could go to Ghirardelli Chocolate Company which is walking distance.  There are also a lot fun shops.  Wax museum, maritime museum, etc.

   The students will perform Friday, mid-day, and then they will go to San Francisco in the evening.  On Sunday they will go to Santa Cruz.  The only thing we will be paying for in the Winchester House.  Cheryl Mastrovito will put an itinerary together, once the schedule is fine tuned. 

    

   Cheryl also mentioned that we will need to put together chaperone rules.  Other details would include how to deal with kids that are not as social.  Deborah offered to help out with the planning. 

    

   Mark Jenkins mentioned considering sending out another mailing to remind parents of the balance due.  Each mailing runs about $50.00.  Mark is going to send out another statement. 

    

   Jossette Carnahan compiled the email distribution list.  She will get it finished in approximately 2 weeks.

    

   Election for new President

    

   Glen Griffith nominated Cheryl  Mastrovito for President of the Booster Club.  Second by Jossett Carnahan.  Unanimous vote. 

    

   Glen motioned to adjourn meeting, second by Deborah. Unanimous vote to adjourn meeting.

    

   Meeting adjourned at 8:04 PM

    

 

 

 Wednesday, April  , 2005 at 7 p.m.